How itworks
Three parts that work as one system: ads that bring in the right inquiries, a reply that reaches the patient while they are still deciding, and a pipeline your team can see.
Ads, a reply in about a minute, and a pipeline your team can see.
The ads
We start with the procedures that matter most to your practice and the offers you are comfortable running. From there we build Facebook and Instagram campaigns aimed at people near you who are actively considering them.
Every month brings 4–8 new creatives, so the same local audience isn’t shown the same ad until they stop seeing it. Each campaign gets its own landing page, built for a phone and for one action.
Sample ad
Thinking about a mommy makeover? A private consultation is the place to start.
Start with a conversation.
The 60-second reply
When someone fills in a form, they receive a personal text and email within about a minute, at 2pm or 2am. It thanks them, answers the first question most patients have, and invites them to book.
If they don’t book right away, a follow-up sequence keeps the conversation going over the following days, so a busy week at the front desk doesn’t cost you the lead.
Sample message
Email notification, same minute: Mail · nowSample Practice — Your consultation, SarahThanks for asking about breast augmentation. Here’s what to expect at your consultation, and a link to book…
- Patient, Tuesday 9:47 pm: Hi, I’m interested in breast augmentation. Do you have evening consults, and what’s the price range?
- Sample Practice, automatic reply, Tuesday 9:48 pm: Hi Sarah, this is Sample Practice. Thanks for reaching out about breast augmentation. We do have evening consultations. Pricing is personal to you, so the quickest answer is a short consultation: samplepractice.com/book. Reply here with any questions.
The booked consult
Leads are guided to book a consultation. Your team sees every lead, message and booking in one GoHighLevel pipeline we set up for you, and can step in at any point.
Each month you get a report with leads, booked consults and attended consults, plus a 30-minute call to decide what to change next.
Sample report: illustrative data
Sample Practice · Monthly report · Month 6
60
30
20
1 min
Attended consults by procedure
Guarantee this month: 15 attended · Met
| Leads | 60 |
|---|---|
| Booked consults | 30 |
| Attended consults | 20 |
| Median first reply | 1 min |
| Attended consults, Breast augmentation | 6 |
| Attended consults, Mommy makeover | 5 |
| Attended consults, Rhinoplasty | 4 |
| Attended consults, Facelift / neck lift | 3 |
| Attended consults, Liposuction / BBL | 2 |
| Guarantee this month | 15 attended consults, met |
How long does a patient wait?
Pick when an inquiry comes in and when your office next picks up. This is simple arithmetic, not a forecast.
Waiting for the front desk.Until your office opens on Wednesday at 8:00 am.
About 1 minWith our follow-up.
Our automated text and email go out within about a minute, day or night. Your team still takes the call; the patient just isn’t left waiting for it.
What’s included
- Meta (Facebook and Instagram) ad strategy, setup and management.
- 4–8 new ad creatives per month.
- CRM and lead pipeline (GoHighLevel), set up for your practice.
- 60-second automated text and email follow-up, plus nurture sequences.
- Landing pages built for each campaign.
- Monthly performance report and 30-minute strategy call.
The first weeks
Intro call. Fifteen minutes to see whether your practice and market are a fit, and whether your city is still open.
Onboarding. We collect access to your ad account and website, your procedure pricing and offers, and the before/after photos you’re permitted to use.
Build. We set up the CRM, the follow-up messages, the landing pages and the first campaigns, and walk your team through the pipeline.
Launch. Campaigns usually launch within the first 2–3 weeks after onboarding. Month 1 is setup and launch. The guarantee applies from month 2.
What we need
- Access to your Meta ad account and website
- Procedure pricing and the offers you want to run
- Before/after photos you’re permitted to use
- Someone on your team to take booked consults
Your next consultis one reply away.
Fifteen minutes to see whether your practice is a fit for one of three founding spots.
Book a 15-minute intro call